Office Administrator

  • 3D Personnel
  • Galway, Ireland
  • May 08, 2018
Permanent Site Engineer

Job Description

Vacancy: Office Administrator

Location: Galway

Salary: NEG. Depending on experience


3D Personnel’s client requires a Office Administrator in Athenry near Galway

We are currently recruiting for a Plant Office Administrator who will be responsible for supporting the Plant Department with all associated administrative work. 


  • Collect timesheets for the fitters and do weekly pay sheet report for payroll.
  • Issue Orders for plant related purchases and external plant hire.
  • Organise and liaise with contracts on any vehicle hire requirements.
  • Take full control and manage all correspondence for all fine related infringements and follow up with drivers and close out in a satisfactory time scale.
  • Manage and organise new toll tags and toll offences.
  • Organise and book any ferry crossings and liaise with drivers.
  • Update any addition or removal of vehicles/plant to our Insurance company and maintain our insurance master list for annual renewal.
  • Maintain and collect daily defect reports and forward any defects noted to Head Plant Fitter and Manager and save all reports/repairs in an appropriate manner for inspection.
  • Operate and maintain all daily operations on our Geopal system and update all records accordingly with Navision.
  • Run monthly reports on due dates for tax and CVRT/DOE and organise tax renewals were necessary liaising with their Manager.
  • Organise couriers for collection and deliveries to and from the Plant Dept.
  • Maintain and control weekly plant costs and monthly allocations for contracts and make sure all plant is costed accordingly

The successful candidate will be:

  • computer competent and confident
  • be able to effectively prioritise duties and workload 
  • display productive time management
  • interact efficiently as part of a close working team